EXECUTIVE BOARD OF DIRECTORS DUTIES, TERM, ELIGIBILITY

Per the SEBA Constitution and Bylaws, the following are the duties, term, and eligibility guidelines set forth for those considering running for a position on the Executive Board of Directors of the San Bernardino County Sheriff’s Employees’ Benefit Association:

DUTIES

Article II, Section 1. BOARD OF DIRECTORS

  • A. Representation

    • 1. President: Official representative of the Association.

    • 2. Vice-President: Official representative of the Association in the absence of, or by the direction of, the President.

    • 3. Secretary: Official representative of the Association in the absence of the President and Vice-President.

    • 4. Treasurer: Official representative of the Association in the absence of the President, Vice-President, and Secretary

Article II, Section 4. DUTIES

  • A. President. The President shall:

    • 1. Preside at all meetings of the Board of Directors and all Association General Membership Meetings.

    • 2. Appoint all such committees as needed or as directed by the Board.

    • 3. Serve as an ex-officio member on all committees except nominating committees.

    • 4. Decide all questions of “Order” at meetings.

    • 5. Cast the deciding vote in any matter before the Board of Directors, which results in a tie vote.

    • 6. Perform in an impartial manner such other duties as may be necessary to carry out the provisions of the Constitution and Bylaws of the Association.

    • 7. Appoint a recording secretary in the absence of the elected Association Secretary.

    • 8. Control an executive budget as set by the Board.

    • 9. At his/her discretion, appoint a Parliamentarian/Sergeant at Arms and/or Chaplain, subject to the approval of the Board of Directors.

    • 10. Attend the annual Peace Officers Memorial Service.

  • B. Vice President. The Vice-President shall:

    • 1. Have the right of first refusal to succeed the President should the Presidency become vacant,

    • 2. Assume and discharge the duties of the office of the President during his/her absence, inability to act, or when called upon by the President to do so.

    • 3. Keep informed of the duties and activities of the various committees.

    • 4. Obtain a verbal or written report from each active committee chair of all activities, and prepare them for presentation in the event of the absence of a committee chair from a meeting.

    • 5. Perform other duties as required by these Bylaws, or which may be necessary in the best interest of the Association.

  • C. Secretary. The Secretary shall:

    • 1. Oversee a current list of members, maintained by staff, broken down by: Location, total number, number of designated units, members in each unit, total non-members, non-members in each unit. Keep the Board current as to the number of members represented by each Director.

    • 2. Take and record minutes of all Board of Directors and General Membership meeting. Oversee the distribution of copies of minutes to Board members in a timely manner.

    • 3. Oversee notification of all successful candidates of his/her election.

    • 4. Perform all such other duties as may be required by these Bylaws, or which may be necessary in the best interest of the Association.

  • D. Treasurer. The Treasurer shall:

    • 1. Insure all financial records are kept in a manner following generally accepted accounting principles.

    • 2. Render annually to the Board of Directors and to the general membership a financial statement of the Association for the past year ending.

    • 3. Turn over to an independent auditor all records of account each July for a full financial audit of all accounts.

    • 4. Assist as Treasurer pro-tem in the expenditures and receipt of the Association’s main projects by acting as a committee member on such projects.

    • 5. Oversee the production of a monthly financial statement to the Board of Directors.

    • 6. Review the Executive expense report and budget and be able to report to the Board at any regular scheduled meeting on expenditures and changes in financial obligations from Board approved expenses.

    • 7. Report to the Board of Directors on questions arising out of the financial obligations maintained by the paid office staff.

    • 8. Oversee the production of a written Association Budget Statement to the Board of Directors at the regularly scheduled Board meetings.

    • 9. Oversee financial reports to the Secretary of State, Franchise Tax Board and Federal Internal Revenue Service.

    • 10. Report any expenditures or changes to the budget to the Board for review at the next scheduled Board meeting. The budget will be established each June at the regularly scheduled Board meeting for the fiscal year commencing on July 1st.

    • 11. Perform all such other duties as may be required by these Bylaws, or which may be necessary in the best interest of the Association.

TERM

Article III, Section 1. ELECTIONS

  • A. Term of Office

    • 1. President: The President of the Association shall be elected to a two-year term. The election will be conducted on odd numbered years.

    • 2. Vice-President: The Vice-President of the Association shall be elected to a two-year term. The election will be conducted on even numbered years.

    • 3. Secretary: The Secretary of the Association shall be elected to a two-year term. The election will be conducted on odd numbered years.

    • 4. Treasurer: The Treasurer of the Association shall be elected to a two-year term. The election will be conducted on even numbered years.

ELIGIBILITY

Article III, Section 4. CANDIDATE ELIGIBILITY

  • A. Every candidate for an office must be a member at least one year, in good standing and accept the nomination.

  • B. Every candidate for President must have served on the Board of Directors for one year prior to the filing deadline.